Successful Property Management: Tips, Tricks, And Tools Every Landlord Needs

Osprey Property Management   |   date December 2021

There are so many things that go into successful property management, but discipline is at heart Property owners must be organized, from having a thorough tenant screening process to managing repairs and maintenance.

Operating successful rental properties requires communication, planning, and commitment to a long-term strategy. For these reasons, our Hampton property management team took on the task of bringing you some of the best tips, tricks, and tools that every property owner requires. Keep reading to learn more about providing excellent service to your tenants while improving your property management skills.

Make Communication a Key Priority

Communication is critical to running a successful property management business. It helps you stay organized, manage expectations, and keep in touch with your tenants. 

Property owners should set up a system where everyone involved knows what needs to happen next during the lease term. For example, you might create a move-in checklist for renters that includes everything from setting up utilities to how to submit maintenance requests.

Establish Protocols and Policies (and Stick To Them)

Many landlords overlook establishing protocols and policies for their properties—then sticking with them consistently. This includes protocols regarding cleaning, repairs, inspections, and maintenance. It's easy to let critical tasks slip through the cracks, especially if you aren't checking in regularly.

Close up Businessman or agent giving house after signing agreement to buy house

To avoid this problem, make sure to set clear guidelines for renters. Then, with routine inspections, you can track how your residents follow those guidelines and address any issues you see during these property visits. 

Create a System for Bookkeeping

It's easy to lose track of your income or receipts, especially when juggling multiple properties. The best way to avoid losing track of your books is to set up a bookkeeping process that includes a rent roll and a method of recording expenses. If you are having trouble keeping up with your property finances, consider hiring the services of a property manager. 

Screen Tenants Effectively

Tenant screening is a crucial part of operating successful rental properties. It's important to screen potential tenants thoroughly before allowing them into your rental properties. While many landlords assume that background checks are enough, it’s not always enough.

Happy young husband and wife showing key at camera

Property managers recommend conducting thorough background checks on every prospective tenant. These reviews should include checking references, criminal records, credit history, employment history, and prior rental history. If you see any red flags in these areas, that potential tenant might not be a good fit for your property. 

Create a Strong Lease

A crucial aspect of managing rental properties is understanding the lease agreement and creating a document that protects your properties. 

Ensure all necessary terms and clauses are in the rental agreement, including the rent amount, late fees, damage penalties, animal rules, and the start and end dates of the lease term. This will help ensure that you and your tenant are on the same page and avoid unnecessary disputes.

Routine Maintenance

Routine maintenance (or preventive maintenance) is essential to keeping your rental property safe and secure. Along with regular inspections, routine maintenance helps property owners ensure that everything works properly and each rental home is a safe place for renters. In addition, with a preventive maintenance schedule, property owners can catch issues before they become significant and costly problems.

Set Long Term Goals

It's easy to get caught up in day-to-day activities without thinking about the bigger picture. However, if you want to build a successful rental property business, you need to have a long-term strategy and set goals.

This means planning out where you want your real estate investing business to be in the future, setting milestones along the way, and making sure that you meet each goal. It's important to remember that success takes time, so don't expect overnight results. Instead, focus on building a solid foundation over time.

Real Estate Networking

Networking is one of the most important tools a property owner can have in their toolbox. Networking allows you to build lasting connections with other real estate professionals who share similar goals and interests. 

When you network, you're not only building relationships with professionals who can help you grow your business but also learning about new opportunities and discovering additional tools that will assist your success. 

Keep Track of Your Time

Time management is essential when managing a rental property. It's easy to let tasks pile up without realizing it. However, if you don't manage your time effectively, you could lose rental income.

It's important to prioritize your tasks. When working on multiple projects for an investment property, focus on the most urgent ones first.

Partner With the Right Hampton Property Management

Navigating these critical areas of operating successful rental properties can be overwhelming! However, partnering with a Hampton property management company can reduce the amount of work you need to put into your properties while experiencing plenty of success. 

Osprey Property Management offers various services to help real estate investors manage their properties more efficiently and with better returns. We provide everything from tenant screening to maintenance requests and rent collection services. Reach out soon to learn more! 

Get more insights when downloading a free copy of the “Expert Guide to Rental Property Management.”


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